Bulawayo

Overview of the role

The Logistics and Procurement Assistant will be responsible for administering and supporting the Country Office Logistics and Procurement aspects of the programme area. He/she will provide adequate Procurement and Logistics functions to the programme, adhering to the procurement, logistics and all other related GOAL policies and procedures

Main responsibilities

Responsibility 1- Asset Management

• Custodian of all assets for the project and/or district

• Ensuring safe keep of field-based assets and facilitating repair and maintenance as and when need arises.

• Recording field-based assets movement and transfers and sending malfunctioning assets for repair.

• Giving regular monthly reports on the status of assets on the station.

• Request for provision of additional assets when the need arises.

• Ensure proper asset handling by users, and making sure that all the Officers have all assets required to spearhead their duties and responsibilities

Responsibility 2- Inventory Management

• Reviewing stock database & send to the Logistics Supervisor on a periodic basis.

Responsibility 3- Fleet Management

• Ensuring that all vehicles are handled according to the Fleet Management manual – mileage recording and observation of parking time limits as well as vehicle cleaning.

• Compiling and sending a fleet report on a monthly basis

• Facilitating refuelling and repair of vehicles and generators as and when the need arises.

Responsibility 4- Procurement

• Assist in the procurement process of all goods and services following up with the Harare Procurement Team.

• Make enquiries with local suppliers for any arising requirements

• Receive quotes and send them to Harare Office for processing.

• Supervision of contractors for works in and other services guided by a relevant technical person.

• Updating the procurement Order Tracking Sheet where applicable.

• Raising Payment requisitions forms for localised procurements and services in coordination with the programs and Harare procurement team.

• Acting as the procurement department interfaces to the programs and local vendors.

• Regular communication with Harare procurement team on all procurement issues which

Requirements (Person Specification)

Essential

• Diploma in Logistics, Supply Chain, Procurement, Administration or equivalent

• A minimum of 3 years experience in development programming in the field of logistics, supply chain or administration

• Knowledge of major donor regulations such as IRISH AID, UNHCR, DFID, UNICEF, WFP etc.

• Valid and Clean Class 4 Drivers’ License with at least 2 years driving experience

Desirable

•Bachelors’ Degree in the related field

• Ability to take direction and work independently

• Excellent interpersonal and motivational skills

• Proficiency in using Microsoft Computer Packages