Position Overview:

We are seeking a skilled and dedicated Administrator to join our Earthmoving Equipment Hiring Company. The Administrator will play a critical role in ensuring the smooth functioning of our operations by managing administrative tasks, overseeing documentation, coordinating communication, and supporting key stakeholders. The successful candidate will possess excellent organizational skills, a keen attention to detail, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

- Provide comprehensive administrative support to the management team, including calendaring, scheduling meetings, and handling correspondence.

- Assist in preparing reports, presentations, and other documentation as required.

- Maintain and organize physical and electronic filing systems to ensure accuracy, accessibility, and compliance.

2. Equipment and Rental Management:

- Oversee the management of earthmoving equipment rentals, including tracking availability, coordinating delivery and return, and handling customer inquiries.

- Ensure accurate and up-to-date documentation for equipment rental contracts, terms, and conditions.

- Coordinate with customers and internal teams to schedule equipment maintenance, repairs, and replacements.

3. Documentation Management:

- Oversee the processing and maintenance of rental agreements, invoices, purchase orders, and other documentation, ensuring accuracy and adherence to policies and regulations.

- Generate and distribute rental-related documentation, such as contracts, terms, and conditions, and equipment inspection reports.

- Facilitate efficient document flow among internal teams, customers, vendors, and contractors.

4. Communication Coordination:

- Serve as a primary point of contact for internal and external stakeholders, ensuring effective communication flow.

- Coordinate and disseminate rental-related information, including coordinating meetings, maintaining contact lists, and organizing internal and external correspondence.

- Act as a liaison between different departments, ensuring the smooth exchange of information and prompt resolution of issues.

5. Office Operations:

- Manage office supplies, equipment, and inventory to ensure availability and proper maintenance.

- Support the onboarding process for new employees, including arranging workstations, accounts, and orientations.

- Facilitate travel arrangements, accommodation, and logistics for staff when needed.

Qualifications and Skills:

- Minimum of a college diploma; additional certification or qualification in office administration or a related field is desirable.

- Proven experience in administrative roles, preferably within the equipment rental or construction industry.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with rental management software.

- Strong organizational and time-management skills, with the ability to prioritize and meet deadlines.

- Excellent written and verbal communication skills, with keen attention to detail.

- Ability to handle sensitive and confidential information with professionalism and integrity.

- Strong interpersonal skills to collaborate effectively with individuals at all levels of the organization.

We offer a basic salary of $500 plus a performance bonus. The successful candidate will have the opportunity to contribute to the success of our Company by providing essential administrative support and promoting a seamless workflow within our company.

To Apply Click HERE