UNDP Job Vacancies For HR, Business Administration, Public Administration & Social Sciences Graduates
Job Description
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the direct supervision of the HR Analyst, the HR Associate is responsible for the delivery of recruitment HR services to UNDP clients aimed to ensure that Bureaus and Offices can attract and effectively manage required talent in the culture of high performance, innovation and informed risk-taking. S/he is responsible for the transparent implementation of HR strategies, effective delivery of HR services and identification of new strategies and business solutions for effective recruitment. He/she analyses, interprets and applies HR policies, rules and regulations, establish internal procedures and provides solutions to a wide spectrum of complex HR issues.
Duties and Responsibilities
- Ensures implementation of HR strategies and policies focusing on the achievement of the following results:
- Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
- CO HR business processes mapping and elaboration of the content of Internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workload of the supervised staff.
- CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
- Ensures effective human resources management focusing on the achievement of the following results:
- Implementation of recruitment processes including drafting job descriptions, provision of input to job classification process, vacancy announcement, screening of candidates, and participation in interview panels. Provision of advice on recruitment in UNDP projects.
- Management of the orientation processes for new staff (local and international).
- In coordination with GSSC, creation/update of positions in UNall, update of COA information, request vendor creation, submission of hiring request in UNall for FTA/TA/PSA performing the functions of HR Administrator, Position Administrator and Absence Processor in Atlas. Preparation of contracts (SCs).
- Timely follow-up with Finance staff on Global payroll issues, recoveries, retroactivities, submission of one-time E/D form and reports monthly
- Follow up on UNall dashboard submission and tracking of employees’ benefits and separations
- Maintenance of the CO staffing table and Succession Management Plan.
- Preparation of submissions to the Local Compliance and Review Panel (CRP).
- Provision of information on benefits/entitlements to the International and local staff.
- Maintenance of the CO rosters including e-rosters.
- Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
- Preparation invoices for cost-recovery charges for HR services provided by UNDP to other Agencies.
- In relation to staff security and continuity of operations, review and update the Business Continuity Plan (BCP) for the CO;
- Support in review and update of HR SOPs.
- Ensures proper staff performance management and career development focusing on the achievement of the following results:
- Elaboration and implementation of the protocol for the performance appraisal process, facilitation of the process, and elaboration of performance evaluation indicators in consultation with the HR Analyst.
- Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans.
- Implementation of strategic staffing policies in line with career development.
- Ensures conduct of UN-related surveys focusing on the achievement of the following results:
- Provide support in the organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the HR Analyst.
- Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on the achievement of the following results:
- Provide support in the organization of training for operations/ programme staff on HR issues.
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by the deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, be aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
HR – People Strategy and Planning
Human resources strategic planning
- Ability to develop integrated HR strategies, governance structures, policies and procedures.
HR – Recruitment
Recruitment design and management
- Knowledge of, and ability to design and manage end-to-end recruitment processes
Business Development
Knowledge generation
- Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
HR – Compensation/ remuneration
Payroll Management
- Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports.
Business Management
Communication
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Business Management
Customer Satisfaction / Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Ability to anticipate clients’ upcoming needs and concerns.
Business Management
Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally.
Required Skills and Experience
Education:
- Secondary Education with specialized certification in HR.
- University degrees in HR, Business Administration, Public Administration, Social Sciences or other related areas will be given due consideration.
Experience:
- 6 years of progressively responsible HR and/or administrative experience is required at the national or international level; if the candidate has a Bachelor’s degree, then 3 years of relevant experience are required;
- Experience in the usage of computers and office software packages (MS Word, Excel etc.) is required
- Experience in handling of web-based management systems and ERP HR module experience, especially PeopleSoft is required.
- Excellent communication skills, especially the ability to effectively communicate with various constituencies and clients.
Experience in the following areas is desirable but not necessary:
- HR certification from a reputable institution is a distinct advantage.
- An international organisation or UN experience is a distinct advantage.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional-level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job descriptions, experience and educational requirements.
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