Senior Project Assistant Needed at UNESCO in Harare
Senior Project Assistant Needed at UNESCO in Harare

Senior Project Assistant Needed at UNESCO in Harare

UNESCO, the United Nations Educational, Scientific and Cultural Organization, is on the lookout for a dynamic Senior Project Assistant to join its team in Harare, Zimbabwe. This position, falling under the Education Job Family, offers a Project Appointment for a duration of one year. Applications are open to both internal and external candidates until the deadline on 20-NOV-2023.

Key Details

Post Information

  • Post Number: 6ZWED23 PA
  • Grade: G-6
  • Parent Sector: Field Office
  • Duty Station: Harare
  • Type of Contract: Project Appointment (1 year)
  • Recruitment Open To: Internal and external candidates
  • Application Deadline: 20-NOV-2023 (Midnight Paris Time)

UNESCO Core Values

  • Commitment to the Organization
  • Integrity
  • Respect for Diversity
  • Professionalism

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Only candidates entitled to work in Zimbabwe are eligible to apply for this position.

Post Overview

Reporting to the UNESCO Director of the Regional Office for Southern Africa (ROSA) and under the direct supervision of the Education Head of Unit, the Senior Project Assistant will play a crucial role in providing program support. The focus will be on key projects, including the “Facility for Action for Climate Empowerment to achieve the National Determined Contributions (FACE-NDC) project” in Zambia and the “Climate Smart Education Systems Strategic Capability (CSESSC) initiative” in Zimbabwe and Malawi. The position entails effective planning, implementation, and monitoring of UNESCO’s work on these projects.

Senior Project Assistant Needed at UNESCO in Harare
Senior Project Assistant Needed at UNESCO in Harare

Programming Work

Costed Activity-Based Work Plans

The Senior Project Assistant will produce costed activity-based work plans, monitor budgets, and track financial expenditures for the FACE-NDC project in Zambia and the CSESSC initiative in Zimbabwe and Malawi. This involves ensuring conformity to work plans for effective implementation.

Financial and Statistical Information

They will produce, monitor, and maintain financial and statistical information for the team, contributing to quarterly and annual donor reports using platforms such as SISTER/UNESCORE.

Coordination of Meetings and Events

The role includes coordinating the planning, organization, and implementation of meetings, events, and webinars related to the programs.

Advocacy for Climate Change and Sustainability

The Senior Project Assistant will support country-level advocacy activities to facilitate transformative behavioral change for climate change and mainstream climate change adaptation into the education sector.

Procurement: Ensuring Efficiency and Compliance

The Senior Project Assistant will play a key role in procurement activities, including developing and maintaining a database of consultants and service providers. They will ensure proper utilization of this database for sourcing quotations, following UNESCO’s rules and regulations on procurement. Responsibilities also include coordinating procurement of goods and services, drafting contracts, and managing contracts end to end.

Program Reporting: Documentation and Communication

The role involves managing an updated e-filing system for efficient storage and retrieval of documentation. The Senior Project Assistant will collect, collate, and analyze data, ensuring effective communication with team members, program beneficiaries, and stakeholders. Timely tracking of reporting timelines and supporting evaluations are key aspects of this function.

Competencies: UNESCO Core Values

The Senior Project Assistant is expected to embody UNESCO’s core values, including accountability, communication, innovation, knowledge sharing, continuous improvement, planning and organizing, results focus, teamwork, and professionalism.

Qualifications and Skills: A Comprehensive Profile

Required Qualifications and Skills

  • Education: Completed secondary, technical, and/or vocational education.
  • Work Experience: At least eight (8) years of relevant work experience in project/program implementation and/or administration.
  • Skills: Excellent communication skills, budgeting and project/program-based environments experience, procurement knowledge, and the ability to work in an international and multicultural environment.

Desired Qualifications and Skills

  • Education: A first-level degree in Business/Business Administration or equivalent.
  • Work Experience: Experience with government partners, relevant work experience in an international organization and/or the UN System.
  • Skills: Knowledge of UN rules and procedures, administrative practices, and proficiency in MS Office and IT collaborative platforms.

Benefits and Entitlements:

UNESCO’s salaries include a basic salary and benefits like 30 days annual leave, family allowance, medical insurance, and a pension plan. The approximate annual starting salary for this post is 37,022 US $.

For a detailed overview of benefits and entitlements, candidates are encouraged to consult the Guide to Staff Benefits.

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Selection and Recruitment Process: Ensuring the Right Fit

Candidates must complete an online application on the UNESCO careers website, providing complete and accurate information. The evaluation process includes criteria from the vacancy notice, tests and/or assessments, and a competency-based interview. UNESCO employs communication technologies for assessments and evaluations.

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Only selected candidates will proceed to the final selection step, which involves reference checks based on the provided information.