Careers Available At CARITAS Zimbabwe: Deadline 9 September 2022
We are recruiting!
ACCOUNTS AND OPERATIONS OFFICER
Department: Accounts and Operations
Duty Station: Harare
Reports to: Development Coordinator
Purpose of the Job: The purpose of this job is the administer all financial procedures as stipulated in the Financial and Administration Manual
Reporting: Writing monthly financial reports for timely submission to the Development Coordinator and
various donors.
Job Specification (Key Areas of Responsibility)
- Process all invoices and payments
- Enter all authorised transactions-payments in Pastel
- Prepare monthly, and quarterly donor financial reports
- Prepare Bank reconciliation statements
- Maintain cash Float for Projects
- File all financial documents chronologically
- Prepare budgets together with program Staff
- Maintenance and updating of Asset register
- Petty Cash
- Human Resources Function
- Procurement and Logistics
- Record Organisational Assets and update Assets Register Communicates with:
- Development Coordinator
- Project staff
- Suppliers
- All Levels of management
Overall responsibility
- Responsible for the handling of project funds, the collection of supporting documents incl. invoices, receipts, reports and attendance lists for all
activities and regular reporting of expenditure.Other Duties and responsibilities:
- The post holder will carry out any other duties as are within the scope spirit and purpose of the job as requested by Management
- Effectively follow Caritas Policies
- Maintain an awareness and observation of the code of conduct and the Risk Management and Security policy and procedures Committed to preventing SEAH and is demonstrated by taking action, including:
- Improving diversity and inclusion
- Embedding gender equality in human resource procedures
- Encouraging scrutiny of their own behaviour and that of senior management
Person Specifications:
The requirements listed below are representatives of the knowledge skills and abilities required to perform this job successfully. Individuals must be able to perform each essential duty to the satisfaction
- Education – A Bachelor’s Degree in Accounting or its recognised equivalent, ACCA, CIMA
- Experience – 5 or more years of experience working in an NGO sector with various donors
Communication Skills – Excellent oral communicator when networking and consulting with such a wide range of stakeholders. Excellent written communication skills are required because of the need for regular progress reporting. Need the ability to communicate technical information to non-technical audiences. Strong English command is essential.
Technical proficiencies:
- Fully computer literate with professional knowledge of spreadsheets application software including Microsoft Excel and Word and analytical skills.
- Pastel and Belina Payroll
- Delivers on set objectives in hardship situations.
- Effectively coordinates actions with team members
- Clean driver’s license and good driving
Interpersonal skills:
a) Good cross-cultural communication skills
b) Takes responsibility and manages constructive criticism.
c) Works effectively with all clients and stakeholders.
d) Promotes continuous learning; communicates clearly.
e) Takes initiative and drives high levels of performance management.
f) Plans work, anticipates risks, and sets goals within the area of responsibility;
g) Displays mastery of subject matter.
h) Contributes to a collegial team environment;
i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal
gender participation;
j) Displays awareness of relevant technological solutions;
k) Works with internal and external stakeholders to meet the resource needs of Caritas.
Theology knowledge: Understanding of Catholic social teachings and mindset
Adaptability and other competencies:
Ability to work as a team and also to work individually and be self-motivated.Ability to meet deadlines.
Acceptance of travel, particularly to areas where projects are implemented Due date of application Friday 9 September 2022 12 noon. The subject line should indicate the position: Accounts and Operations Officer Send the application letter and cover letter to: caritas@archhre.org.zw
