The University seeks to recruit applicants with requisite qualifications, skills and

experience for the following post in the Vice Chancellor’s Office: -

SENIOR ASSISTANT REGISTRAR (1 POST)

Vice Chancellor’s Office

Qualifications and Experience

Applicants must hold a Bachelor’s Degree in Office Management, Business Management,

Administration or related field and at least 5 years’ relevant post-qualification experience; OR have a

Masters’ Degree in a relevant field and at least 2 years’ relevant post-qualification experience.

Knowledge of University structures and systems will be an added advantage. The candidates must be

of a mature disposition. The successful candidate will be expected to provide high level executive

and administrative support to the Vice Chancellor and ensure the smooth coordination of activities in

the Vice Chancellor’s office.

Duties and Responsibilities

 Manages the Vice Chancellor’s Diary by scheduling appointments and meetings.

 Collates relevant papers and documents in preparation for scheduled briefings and meetings.

 Produces quality reports, presentations, letters and memoranda.

 Acts as first point of contact for the Vice Chancellor’s Office and manages communication,

including highly confidential material.

 Manages mail by ensuring that all official correspondence is screened and directed to relevant

offices for actioning.

 Manages a systematic manual and electronic filing system.

 Attends to enquiries and queries and receive visitors.

 Assists in the organisation of major University events.

 Carries out any other duties as assigned.

Skills, knowledge & abilities

 Excellent interpersonal and communication skills with the ability to develop effective

relationships with individuals and stakeholders continually both internally and externally.

 Ability to react positively to frequently changing priorities and deadlines, and to deal with

unforeseen circumstances.

 Ability to work under minimum supervision.

 Reliability, loyalty and dedication are essential qualities.

 Excellent attention to detail, including proof reading skills and the ability to maintain a high

level of accuracy.

 Digital and data literacy and excellent computing skills, including Microsoft Office and use of

administrative business systems.

 Minute taking skills.

 Ability to be flexible and adaptable; with the ability to work across teams, building and

developing effective relationships to ensure the best result for the team and Institution.

 Ability to think in other terms and look for more efficient ways of doing things, instigating

change in a considered manner.

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