Provincial Finance and Administration Assistant: Organization for Public Health Interventions and Development (OPHID)

Deadline: 21 October 2020

Location: Provincial Offices (Matabeleland South)

About OPHID

The Organization for Public Health Interventions and Development (OPHID) PVO 31/16 develops and implements innovative approaches and strategies to strengthen HIV Care and Treatment services in Zimbabwe, by providing enhanced access for communities to comprehensive HIV prevention, care and treatment. OPHID, works with the Ministry of Health and Child Care (MOHCC) in implementing these interventions. OPHID is looking for suitably qualified and motivated individuals to fill the following post:

Position Summary

The successful candidate will be responsible for the finance and operations functions of the province ensuring that these functions are conducted in compliance with OPHID policies and procedures. The Provincial Finance and Administration Assistant will be responsible for the coordination of the Finance, Human Resources, Procurement and Logistics and Administration functions of the Province.

Job Description

Coordinating the inputs from different districts and updating the consolidated provincial budget templates and budget narratives in liaison with the Finance Analyst to come up with accurate budgets; Build the capacity of provincial managers and district program officers to effectively manage their budgets through sharing detail ledger extracts for their respective units, interpreting financial data and coordinating with the Accountant to provide any additional information as required; Assist the Provincial Manager to track expenditure through interpreting the Budget Variance Analysis Report (BVA Report); To coordinate the local recruitment and selection function, to ensure that the best staff are selected in compliance with OPHID policy. To participate in placement of adverts, inviting candidates for interviews, and organizing interviews, under guidance from HR Central Office; Supporting the Provincial Manager in organizing Provincial leave plans. In liaison with the Provincial Coordinator sent through leave reminders, to ensure that Provincial staff go on leave, in accordance with the Policy; Ensure that programs have adequate transport through scheduling for maintenance and liaising with the central office Transport Officer for backup as necessary; Prepare the monthly transport report for the province through reviewing and consolidating the input from all districts in compliance with the OPHID Transport Policy and Procedures; Support the Provincial Manager to effectively manage the fleet through monitoring the vehicle tracking system and generating exception reports with recommendations for corrective action; Periodic inspection of OPHID’s assets and properties and ensuring that they are tagged for safeguarding the assets and maintenance of the Asset Registers ensuring that all asset and supplies acquisitions are recorded therein.

Qualifications

At least a Degree in Accounting, Business Studies or Administration (where courses on financial management, administration, human resources management were part of the degree curriculum); Valid and Clean Class 4 Drivers’ License with at least 2 years driving experience; Sound appreciation of internal controls and accounting principles; Excellent knowledge and application skills of IT tools and management systems.

OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or