Procurement and Logistics Assistant: Family Aid Caring Trust (FACT)

Deadline: 19 April 2022

Reporting to: Procurement and Logistics Specialist

About

Family Aid Caring Trust (FACT) is a Christian national development NGO based in Zimbabwe. It implements sustainable development initiatives to improve people’s livelihood, Sexual Reproductive Health (SRH), HIV Prevention, HIV and AIDS care and support as well as health activities. FACT seeks the services of a Procurement and Logistics Assistant to be based in Harare as detailed below;

Purpose of the position

The Procurement and Logistics Assistant’s responsibilities include assisting in sourcing and ensuring supply of optimal and cost-effective goods and services, evaluating supply options, and maintaining accurate records. S/he will work with the Procurement team which is based at Head Office in day-to-day activities.

Roles and responsibilities

Preparing plans for the purchase of equipment, services, and supplies; Comparing and analyzing products and services to be purchased for review; Managing inventories and maintaining accurate purchase and pricing records; Capturing Supplier information and preparing orders in Pastel Evolution; Maintaining and updating supplier information such as delivery times, product ranges, etc; Establish proper recording and monthly reporting systems of all procurement activities inclusive of updated inventory; Assist in researching and evaluating prospective suppliers; Management of assets and production of asset reports; Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring and verification of deliveries, plus timely delivery to the end user; Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency; Manage and oversee the office fleet; Assist and support finance office in delegated financial assignments and responsibilities.

Experience and qualifications

BCom Honors Degree in Supply Chain Management, Purchasing and Supply or related degree; A CIPS / CILT qualification is a definite added; 2 years in a similar role; Demonstrable computer skills and experience using Pastel; Basic Accounting knowledge; Exquisite knowledge of USAID, Global Fund and UNDP procurement and asset management procedures is an asset; Ability to interpret and work in accordance with laid down procedures; Excellent communication and facilitation skills; Clean class 4 driver’s license a MUST.