Reporting to: Head of Finance

Duration: 2 months with a possibility of extension

Start date: 1 November 2021

Location: Harare

Background

DanChurchAid (DCA) is a Danish faith-based civil society organization. It was founded in 1922 by representatives of the Danish Evangelical Church, which continues to be a key DCA constituency. DCA is also supported by volunteers, supporters, and staff working hard to save lives in many countries. DanChurchAid supports the needy and the poorest of the world in their struggle for a dignified and better life and helps those whose lives are threatened.

Position summary

The main responsibility of the Procurement and Logistics Assistant (ProLog Assistant) is to ensure correct and effective management and implementation of the DCA Procurement & Logistics Manual and back-donor requirements in projects in Zimbabwe. The duties of the Prolog Assistant are carried out in cooperation and coordination with implementing Partners, DCA Office staff, Finance & Admin Officer(s) and the assigned desk officer in the DCA Procurement & Logistics Unit in DCA HQ in Denmark

Responsibilities

Ensure that all procurement is carried out in accordance with the DCA procurement manual and donor requirements at all locations in areas of operation. Ensure proper procurement documentation are available in separate procurement files. Procurement files shall be created, updated and maintained according to DCA requirements as per the DCA Procurement Manual. Support in Implementation and management of all types of tender procedures. Obtain quotations, place orders/contracts to suppliers as per DCA Procurement Manual. Provide administrative support for project workshops, events, and trainings. Ensure asset, inventory, stock, and fleet management are carried out in accordance with DCA Logistics Manual, Administration System and donor rules. Ensure proper storage facilities are in place in all field locations. Ensure proper fleet management according to DCA Admin system and DCA Logistics Manual. Provide monthly as well as ad hoc analysis on fleet management (fuel consumption; cost of repairs, etc.). Provide relevant data/info for monthly DCA reports and donor reports. Taking stock of office supplies and issue purchase requisition whenever stocks are low. Carry out the daily work diligently and efficiently, respecting deadlines and other colleagues’ workload and priorities. Perform any other duties as assigned by supervisor.

Skills and qualifications

A degree in Accounting, Business Administration or related fields; a minimum of 3 years of work experience in general administration, procurement and logistics in NGOs or International agencies; Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision; ability to work in multi-cultural and multi-national environment; excellent skills in written and oral English language; good interpersonal and inter-organizational working experience and collaborating closely with multi-level stakeholders; strong IT skills (strong working experience of spreadsheets); demonstrated ability to work effectively in team situations.