DUTIES AND RESPONSIBILITIES 
Reporting to the Registrar, the incumbent will among other things be responsible for the following; 

Managing the Registrar’s Office;

Controls and ensures safe custody of the Registrar’s keys and other assets in the Office;

Harmonizes diaries and schedules appointments;

Makes travel arrangements locally, nationally and internationally and prepares itinerary;

Typing, faxing, emailing and photocopying correspondence/documents required by the University Registrar;

Ensures consistency in filing of Registrar’s documents in line with the University filing system;

Briefing the Registrar on daily schedules;

Prepares and tags files for meetings;

Handles incoming and outgoing telephone calls professionally;

Coordinates booking of meeting venues for Registrar’s meetings;

Receives and screens visitors accordingly;

Creates and maintains a physical and electronic records management system;

Orders adequate supplies of stationery and other office consumables;

Handles incoming and outgoing mail/documents whilst maintaining high standards of confidentiality;

Serve refreshments when required to do so;

Notifies members of staff about meetings and other related information when required to do so;

Ensures order and cleanliness of the office;

Assist the Registrar in following up issues, reminds, updates or gives feedback to the Registrar accordingly;

Pays attention to issues with deadlines/timelines;

Takes dictation and is also expected to prepare drafts of routine correspondence or communication;

Any other duties as assigned by the University Registrar.

Work/Educational Requirements

5 ‘O’ levels including English Language;
Higher National Diploma in Secretarial Studies or equivalent i.e highest qualification obtained from LCCI, Pitman or Topflight;
Holder of a first degree; 
At least 5 years working experience as a Chief/Senior Secretary or similar position;
University experience will be an added advantage.

PERSON SPECIFICATION
Professional and mature person required;
Proactive;
Ability to pay attention to detail;
Very confidential. 

SKILLS AND COMPETENCIES
Good communication skills both oral and written; 
Should possess good interpersonal skills;
Planning and organizing skills;
Computer literate in MS Word, MS Excel, Power Point a must.