FHI 360 Summary:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

Position Summary:                                           

The position provides critical administrative, technical or program support to Human Resources (HR) Team in functional areas including recruitment, HRIS , and training. Responsible for the execution of HR administrative processes and support for the Human Resources team. Interacts extensively with multi-site employees and managers and the broader Human Resources organization. Answers questions for customers/clients using knowledge of principles and practices of human resources and company procedures.

Duties and Responsibilities:

• Schedules interviews, invites candidates for interviews, creating of interview files and conducting reference checks for all relief/ temp staff and Grade 1-3 employees.
• Prepares of orientation packages, scheduling orientation meetings.
• Updates trackers of documents submitted to the HR department.
• Creating requisitions in Workday and entering new staff into the system.
• General filing
• Receiving leave forms, an preparing them for capturing i. e checking for completeness and errors
• Follow-up on approvals for all HR documents
• Provide administrative support to HR team including ordering office supplies and stationary.
• Checking relief driver invoices for correctness and submission to Finance for payment
• Prepares payment requisitions and procurement requests.
• Make stationery requests for the department and always ensures adequate stock levels
• Perform other duties as assigned.

Knowledge, skills and abilities:

• Willingness to learn and ability to grasp concepts
• Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Must exhibit high levels of professionalism, integrity and ethical values always.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

Qualifications and requirements:

• BSc/BA degree in Human Resources/ Psychology or its recognized equivalent.
• At least 1 year working experience