Organization: Cultivating New Frontiers in Agriculture (CNFA)

Country: Zimbabwe

Field location: Bulawayo, Zimbabwe

Office: CNFA in Bulawayo

About CNFA and Amalima Loko

CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeland North.

Position Summary

The Human Resources & Administrative Officer will be responsible for providing support in various human resources and administrative functions. S/he must be able to multi-task and communicate effectively with the entire team. This position reports to the Operations/Safety & Security Manager.

Location - Bulawayo

Responsibilities

Keep personnel records and update personnel data system

Support the development and implementation of HR initiatives and systems

Be actively involved in recruitment processes

Posting position advertisements in local papers and social media platforms

Assist in performance management processes

Knowledge of USAID rules and regulations

Support the management of disciplinary and grievance issues

Assist to review employment and working conditions to ensure legal compliance

Responsible for payroll processing

Following on updates from ZIMRA, NSSA and NEC

Assist with analysing timesheets register every month to ensure that all timesheets are filed accurately each month

Assist with organising general staff meetings and workshops

Update employee records, i.e. employment contract, job descriptions and policy documents before starting work

Preparation of independent contract hire forms

Ensuring that all new employees are properly oriented

Co-ordinate and process pre- employment medical aid registration and update medical aid account

Ensuring that the hire request forms are signed and approved before the contractor starts work

Preparation of independent contractor contracts and dispatching them after review by Operations/Safety & Security Manager

Request for payments for independent contractors

Knowledge of HR functions (pay & benefits, recruitment, training & development)

Understanding labour laws and disciplinary procedures

Tags economic growth ethics food security human resources human resources management labour law natural resource management payroll performance management personnel records rural livelihoods value chain

Maintain leave schedule

Record exit interviews

Maintain audit ready files

Safety Health and Environment Requirements

Observing all regulations concerning Safety, Health and Environment and take reasonable care of the Safety & Health of self and others who may be affected by one's actions or omissions

Co-operating actively with Managers, Supervisors, and all staff in implementing all relevant Health and Safety programs

Reporting all near misses, incidents, potential hazards, dangerous practices, and occurrences to Supervisors without delay

Not intentionally or recklessly interfere with or misuse anything provided in the maintenance of current standards of Safety and Housekeeping.

Compliance with CNFA requirements on Safety, Health and Environment

Compliance to established CNFA working procedures and instructions in the interest of Safety, Health and Environment.

Qualifications

Degree in Human Resources management, Administration or equivalent

IPMZ diploma

At least 5 years NGO and USAID experience in Human Resources

Further training in Human Resources will be a plus

Class 4 driver's license

Knowledge, Skills and Abilities Requirement

MS Office and other business applications

Ability to work under pressure and with minimal supervision

Sound knowledge of Labour Laws

Strong interpersonal and communication skills

Must be able to maintain confidentiality matters

Problem solving and decision-making aptitude

Ability to manage complex working relationships

Reliable & strong ethics

Strong communication, planning and organization skills

Languages

Fluency in spoken and written English is essential. Basic proficiency in spoken IsiNdebele required. Proficiency in other languages spoken in Matabeleland North a plus.