Human Resources & Administration Officer: SOS Children's Villages Association

Deadline: 7 March 2022

Working location: Bindura

Supervisor: Location Program Manager and Human Resources &OD Manager

About

Established in 1949, SOS Children's Villages International (CVI) is a dynamic, international social development organization working globally to meet the needs and protect the interests and rights of children without parental care and those who are at the risk of losing it.

SOS Children's Villages Association of Zimbabwe is a member of SOS International - a worldwide children's social welfare organization, providing vulnerable children without homes with a family home and educational opportunities as well as strengthening families to reduce poverty.

Mission

The role is responsible for all Location Human Resources Generalist functions and Administration Responsibilities to all the location programme units’ Family care, Family Strengthening and Schools. In addition the role provides support in Procurement and supply of goods and services and other critical support functions for the location as the role cuts across all programme units.

Responsibilities

Employee resourcing

Raises recruitment requisitions from Facility Heads and submit to National Office; Consolidates the shortlisted candidates and prepare an Interview schedule; Prepare interview package, call candidates and organize Venue; Prepare an Interview Score Sheet and write Interview minutes; Facilitates the induction / on boarding workshop for all New staff, Volunteers and Students; Ensures that monthly probation reviews are being done, flags any issues during probation that might need management intervention and submits final probation assessment to the National HR Officer at least two weeks to probation end to facilitate either confirmation or termination of the employee.

Learning & development

Conducting training and developmental activities for the Location; Organizing venues for all location trainings; Purchase of training materials & refreshments; Travel and logistic support for STC Workshops; Tracks the location training plan and submits training and development reports quarterly to the Location Programs Manager; Conduct wellness sessions for the location quarterly.

Location procurement

Sourcing quotations for Administration Offices, verifying supplier’s registration; convene and attend location procurement meetings twice a week; Minuting and documenting procurement meetings; Drafting of official orders and forwarding them to suppliers; Request for tax invoices from suppliers and write goods received; Submission of procurement paperwork to Finance for payment; Compilation of the Procurement Tracker; Coordinate all procurement off office consumables.

Maintenance of SOS CV properties

Manages the maintenance and repairs of the family houses, Offices, Tenants and Guest houses’ buildings, Furniture, Equipment; Plumbing and electrical repairs of all family houses, Offices, Tenants and Guest houses; Ensures that grounds and gardens are maintained; Closely monitor the maintenance work at the Location and following the maintenance programme plan in liaison with the National Procurement and Administration Coordinator; Monitor service and repairs of Tractor, Fire Extinguishers, Generator and Lawn Mowers for the location; Periodically supervise cleaning of Gutters and repairs of leaking taps and roofs.

Petty Cash Management

Handling of FC, FS and Youth Facility Petty cash; Reimbursement and distribution of Petty cash to all programs; checking completeness of the petty cash paperwork, approved petty cash requisition, receipts and goods received; Compiling the Petty cash registers for Family care, Family Strengthening & Youth and submit to Finance every Thursday.

Fleet Management

General maintenance of all location vehicles; Ensuring Licencing of all location vehicles; Checking of log books every month, i.e. mileage, authorisation, fuel consumption analysis; Ordering of Fuel for FC & FS staff and Family Care; Issuing of Fuel Cards and coupons to staff and programme units; Compilation of all location fuel registers FC, FS, KG & HGPS; Make sure all location vehicles are serviced on time

Administration

Leave Management; Contracts Management; Submission of NSSA documents; Management of Guest house.

Qualifications & competencies

Degree in Human Resources Management, Business Management, Administration or similar; A professional HR Diploma or Certification is an added advantage; A minimum of 4 years’ INGO experience in Human Resources Management & Administration; Good interpersonal, mediation, negotiation and conflict resolution skills; Organizational, verbal and written communications skills, analytical skills and good computer skills; Flexible, adaptable and able to work effectively in a variety of settings and in a cross-cultural environment; Strong Administration, Planning and organizing skills; Report writing skills; Ability to gain the trust and respect of peers and supervisors; Sound judgment, a broad view, enthusiasm and a passion for people management; Culturally astute, respectful and tolerant; Appreciation of procurement and supply understanding; Knowledge of national labor law, employment legislation, employment practices, good HR practices etc.; Understanding / experience in HRM information systems, performance management systems, compensation / remuneration systems, job evaluation, personnel planning, job design, recruitment processes etc; Team Player ;Ability to work with minimum supervision.