Finance Clerk: Organization for Public Health Interventions and Development (OPHID)

Deadline: 28 December 2020

Reporting to: Finance Officer

Location: Harare, Zimbabwe

Type of Contract: Fixed Term Contract

About OPHID

The Organization for Public Health Interventions and Development (OPHID) PVO 31/16 develops and implements innovative approaches and strategies to strengthen HIV Care and Treatment services in Zimbabwe, by providing enhanced access for communities to comprehensive HIV prevention, care and treatment. OPHID, works with the Ministry of Health and Child Care (MOHCC) in implementing these interventions. OPHID is looking for suitably qualified and motivated individuals to fill the following post:

Position summary

Support the Finance Officer to provide administrative and financial services in order to ensure that receipts and payments are accurately issued and recorded, program advances are liquidated timeously and in compliance with OPHID policies and procedures and other applicable rules and regulations. In addition, he/she assists with the management and safeguarding of the organisation’s financial resources and records.

Key responsibilities

Assist the Finance Officer to maintain and coordinate the implementation of OPHID policies and procedures that govern finance and operations (such as the Financial Management Policy and Procedures Manual and the Accounting SOP). This is achieved through adhering to the provisions of the policies and procedures when conducting duties, explaining the policy provisions to non-finance staff as well as bringing to the attention of the Finance Officer any challenges; Assist the Finance Officer to attend to issues raised in the BVA meetings pertaining to finance issues such as mis posts; Maintain accounting records to ensure the availability of adequate supporting documents for transactions in compliance with OPHID policies and procedures, donor rules and other applicable guidelines; Perform account reconciliations such as bank account reconciliations and balance sheet account reconciliations in compliance with the OPHID Accounting SOP to ensure the accuracy and completeness of financial information; Prepare the VAT invoice schedule for review by the Assistant Finance Officer. Ensure that the VAT schedule reconcile with the VAT ledger in the accounting package; Assist in the planning, coordination and execution of audits and internal compliance reviews by providing the required information as delegated by the Assistant Finance Officer; Prepare payment vouchers in compliance with the provisions of OPHID’s policies and procedures and submit to the Finance Officer for review. If there are any discrepancies these should be brought to the attention of the person who raised the requisition for corrective action; Issue receipts based on the approved schedule of inflows and record the receipt numbers on the appropriate documents; Assist the Finance Officer to respond to enquiries from employees on issues pertaining to acquittals as delegated.

Person specification

A Degree in Accountancy or Finance; At least 1 year’s post qualification experience in a similar position; Advanced Excel Training or Certification is a must; Organisational skills and the ability to meet deadlines; High level of numeracy and ability to pay attention to detail; Good communication and interpersonal skills; Proficient in IT and Pastel

For a detailed advert with the application process, visit our website on www.ophid.org/opportunities