A Non-profit making organisation based in Makonde is seeking qualified applicants for a Finance Assistant position. The position will be expected to support the finance department in processing payments, acquittals, capacity building and project reporting

Major responsibilities

• Originating organisational payment requests in accordance with organisational procedures and donor requirements.
• Preparing appropriate documents for payments and writing of transfer instructions, and having them approved by relevant Heads of Departments/budget holders and the Director.
• Communicating with bank signatories, taking payment instructions for signing and delivery to the bank.
• Preparing all the statutory monthly returns relating to PAYE, NSSA etc
• Receipting cash received and banking it timeously
• Maintaining petty cash/cash float, disbursing to staff, following up receipts and reimbursing float when necessary
• Reviewing Travel & Subsistence Allowances acquittals, preparing journals for expense allocation and carrying out staff accounts reconciliations regularly
• Preparing journals on a regular basis for allocation & reallocation of expenditure and correction of errors
• Data capture from source documents into the Pastel before production of trial balance & all financial statements
• Assisting the Accountants to prepare income and expenditure statements and management reports for the office and for donors
• Preparing monthly bank reconciliation statements
• Maintaining a sound filing system for all accounting documents and carrying out any other finance duties as delegated by the Finance Officer.

Minimum qualification and experience

• Degree or National Diploma or equivalent
• At least 2 years experience in NGO sector and related field with strong knowledge of USAID grants regulations
• Sound experience in using Pastel Accounting package an added advantage; Good written and spoken English
• Good interpersonal skills and team player
• Possession of a Clean Class 4 Drivers License.