Methodist Development and Relief Agency (MeDRA)

Deadline: 15 January 2021

Introduction

MeDRA, a relief and development arm of the Methodist Church In Zimbabwe is recruiting a Finance and Administration Manager to join its team.

Duties and responsibilities

The Finance and Administration manager oversees MeDRA’s financial operations and reporting, as well as conducts administrative issues such as engaging in personnel decisions and ensures that records are accurate.

Overall

Responsible for the performance of the finance & administration of the organisation; Member of the management team reporting to the National Director.

Budget management

Compile, review and consolidate accurate organisational and project budgets on time; Monitor expenditure and ensure alignment with budget; Prepare monthly, quarterly, and annual financial reports; Prepare monthly budget variance reports for each donor; Produce timely and accurate donor reports, including monthly pipeline reports.

Financial monitoring and compliance

Review and authorise monthly financial reports for funding partners (external); Prepare monthly financial reports timely for management (internal); Ensure that the organisation’s policies, procedures, and internal controls are relevant and compliant with requirements of donors; Reviewing risk and managing the insurance portfolio; Preparation of monthly payrolls for all staff members; Processing of monthly deduction dues (pensions, ZIMRA, NSSA, WCIF, Group funerals, etc); Managing the agency’s procurement process; Ensuring adherence to all administrative policies; Review payment requisitions to ensure that they are adequately supported.

Organisational leadership

Participate in management team ensuring sound organisational leadership; Submit financial reports at Board meetings; Contribute to the organisation’s fundraising and resource mobilisation activities; Oversee day to day functions of the finance; Manage cash flow, oversee payments and approve general ledger and bank reconciliations; Ensure adequate preparation and lead all financial audit processes for the organisation including project-specific and institutional audits.

Required competencies

Highly motivated self-starter who takes direction well, but also works independently; Ability to deliver high-quality work under pressure; Sensitivity to privileged information/confidentiality; Sensitive to diversity especially gender equality and working with rural communities; Attention to detail and good analytical and problem-solving skills; Excellent communication skills (oral & written) in English; Strong leadership skills; Clean class 4 Driver’s License.

Knowledge

Experience with grant administration and project management procedures; Knowledge of Pastel accounting software and Belina payroll software; Experience with fund reporting; Knowledge of human resources & administration procedures.

Qualifications and Experience

A minimum of a bachelor’s degree in finance or accounting or reputable professional accounting qualification; A minimum of 8 years’ experience in financial and grants management, with a minimum of 5 years’ direct NGO work experience at the senior level; Experience in preparation of budgets and financial reports for international donor agencies; Proven experience in leading an effective team or teams.