Finance & Administration Assistant: African Wildlife Foundation (AWF)

Deadline: 30 April 2022

Position summary

The Finance and Administration Assistant will provide administrative, logistical and financial support within AWF’s Zimbabwe Program. S/he will ensure strict adherence to internal controls, donor guidelines, proper record keeping, ensure timely processing of financial advance requests and claims, address arising financial issues and questions, deal with vendors and ensure efficient administration. The position will report to the Finance and Administration Officer. This position will be based in Harare, Zimbabwe. Occasional travel to the field will be expected.

Duties and responsibilities

Finance and accounting roles

Maintain an agreed petty cash float with responsibility for accounting of use; Input and submit any direct invoices with adequate documentation and follow up with field staff on any delayed approvals; Process staff travel advance requests / reimbursement, disburse cash, review advance retirements, generate credit memos and identify any issues; Scan all financial documents and trip expense backups; Write and dispatch to vendors manual checks for approved transactions; Administer petty cash float, initiate top-ups, organize petty cash and process payments.

Administrative roles

File and archive all office documents (Procurement & financial documents) per established systems; Ensure proper upkeep of Harare office, equipment and other facilities; Provide supervision to guards, caretakers and other administrative personnel. Provide for required office services and supplies; Ensure all equipment donated or handed over to partners have proper documentation and records; Ensure that there are sufficient stocks of office consumable materials to mitigate against stock outs; Assist with program logistics and facility (travel, space, etc); Ensure the front office is well managed; Ensure the guests and callers receive professional, courteous, prompt and pleasant service and messages are delivered to program staff timely; Ensure vehicle fleet management for project vehicles including ensuring a maintenance schedule and vehicle mileage tracking, validation and posting; Apply for tax rebates and other relevant customs clearance, import and export documents

Other duties

Commitment to respect, protect, and promote Human Rights at all times, irrespective of ethnic group, gender, race, sexual orientation, age, or class by adopting a rights-based conservation approach.