Driver/Administration Assistant

Due Date: 

Friday, December 3, 2021

Position Summary 

The Admin Assistant/Driver is responsible for all administrative and logistical support at the district/provincial office in liaison with the District Manager performing financial acquittals, provincial office procurements, maintaining petty cash records, maintaining asset inventory, supporting production of time sheets and driving.

Main responsibilities

 Administrative Support to provincial/district office

•To ensure that the organization assets are safe and properly maintained

•To ensure that all aspects of the administrative and logistical functions are carried out in accordance with compliance donor requirements and general good practices.

•To support the Provincial Manager/ District Officer in administration by timeously processing the timesheets

•Ensure timeous distribution and collection of timesheets to all DSD sites

•To support the Provincial Manager/ District Officer with timeous collection of financial resources from Central office.

•To ensure timeous acquittal of resources advanced and that all required documents are attached

•Supporting the Provincial Manager/Program Officer to do participant payments at training and other meetings

•Preparing payment requisitions for CRF’s and Locums in liaison with the Program Officer

•Managing the district petty cash and replenishment of the same.

 Procurement & Logistics

•Dispatch of goods /supplies procured for field offices and securing acknowledgement of receipt as appropriate in liaison with Snr Logistics Assistant

•Facilitate the quality and quantity control of procured goods and services as per specifications and arrangements set out in the Requisitions, Purchase Orders or Consultancy Contracts

•Following up with suppliers to get fiscal tax invoices

 Driving

•To safely drive OPHID vehicles as per instructions to ensure that staff arrive at and are picked from their intended destinations on time and safely

•To clean OPHID vehicles so that they are clean all the time to make them hospitable to passengers and maintain the image of OPHID Trust

•To undertake daily checks on vehicles to ensure that they are roadworthy all the time so that there are no disruptions to business due to preventable faults,

•To run errands as instructed by the District Manager

 Requirements

•Administrative Qualification such a National Diploma in Business Administration, Accounting or Purchasing 

•5 ‘O’ levels including Mathematics and English

•Clean Class 4 drivers’ license with a Valid Defensive Driving Certificate

•5 years of work experience in a similar position.

•Proficiency in MS Word, Excel, Outlook is a requisite