Consultancy Title: Training of board members and Senior Management on Governance 

Scope of Advert: Local/Globally Advertised

Category (Eligible Applicants) External

Practice Area: HIV/Health and Development

Application Deadline: 20 January 2022

Type of Contract: Individual Contract/Professional Services

Post Type/ Level: Local/International Consultant

Duty Station: Mutare, Zimbabwe

Languages Required: English

Starting Date: 17 February 2022

Expected Duration of Assignment: 30 Days

Background of the Organization

FACT is a Christian-based national organisation, instituted in 1987 as Zimbabwe’s first AIDS Service Organization (ASO), working in and through partnerships to improve health and reduce poverty among people affected by HIV and related issues. Currently, FACT is operating in Harare, Manicaland, Mashonaland West, Midlands and Mashonaland East Provinces of Zimbabwe. FACT rapidly transformed itself to be a broad community centred and supported organization. Its sources of support, integration, association and target have grown to cover the broader community structures. The initial focus on HIV has been expanded to cover broader developmental issues such as livelihoods, wider health concerns, capacity development and research. Overall, FACT has grown to become one of the broad-based national NGOs supporting communities and development needs of Zimbabwe and the region.

FACT Governance Structure

Good governance is key to the growth and sustainability of FACT. Sustainability and the ability to serve its clients over the long term depend largely on the quality of the organization’s governance systems and structures. FACT is directed and controlled by a governing body called a board of Trustees responsible for all FACT assets whilst the Board of Directors is the supreme decision-making body of the organisation. The Board of Directors have a legal, moral, and fiduciary responsibility for the organization. Below the Board of Directors  is the Executive Director and the management team, who are responsible for implementing board policies and decisions. The management team rallies and motivates the staff towards the vision for the organisation as determined by the board from time to time. 

Justification for the Board and Management Induction 

The FACT Board is comprised of people from diverse backgrounds, some of whom are now on the board and others have not been board members before. It is therefore imperative to induct the board members on corporate governance dynamics within the FACT and general NGO context so as to clarify their roles and responsibilities and equip them with abilities to contribute meaningfully to the dictates of the organisation in response to NGO dynamics. Board members need to be familiarized with the vision, mission, policies and strategic direction of the organization with the intention to sensitize them on organizational values, ethics and how their practised abilities contribute to the competitive effects of FACT and the communities they serve. Senior Management of FACT shall be part of the training for a better appreciation of board and Management functions 

Overall Purpose

The goal of the training is to strengthen and build the capacity of the Board governance structures and management so that they effectively contribute to policy formulation and provide strategic direction to the organisation.

Objectives

The main purpose of this assignment is to conduct a Two-day Board and Senior Management orientation/refresher training for board members and Management so that they should:

Understand their roles, responsibilities and time commitment to governance work

Be aware of the current goals, opportunities and challenges facing the organization 

Be aware of who the organization’s main stakeholders are including members, funders, clients, partners, the public, as well as staff 

Know how board meetings are run, decisions are made and what formal governing policies and practices exist. 

Understand better how to manage Conflict of interest

Explain how the whistleblowing mechanism can be efficiently utilized 

Areas of Focus 

Governance Processes

Board of Trustees and Board of Directors’ Roles and Purpose

Board Structure and Composition

Skills and abilities of the Board

Role of the Entity’s Executive Director/Management

Conflict of Interest

Whistleblowing mechanism

Financial Responsibilities

Board Evaluation

Scope of Work, methodology and deliverables 

The scope of work for the Consultant will involve the following activities but not limited to:

The Consultant will prepare a detailed comprehensive 2 days’ training agenda 

The Consultant will design and utilize an appropriate methodology to deliver a highly participatory orientation training for board members and senior management (although a mixture of methods-lecture, groups work, role plays and plenary sessions are recommended but not a must)

Considering the current COVID 19, the virtual way may be used.

Present to FACT a comprehensive report and manual on the training for the organization’s future use. 

TECHNICAL COMPETENCIES: Professional Educational Qualification and Work Experience 

Education:

Advanced Degree in the field of, Strategic Planning and Management, Management, Social Sciences, Program Management, or a closely related field.

 Experience:

At least 5 years of experience in leading the training and establishment of governance boards, capacity building of board of members on their governance role. 

Demonstrable experience in developing high-quality training manuals specifically in the board members on governance and leadership area;

Knowledge of policies and legal frameworks; guiding the formation and role of board members in both CSOs and the Corporate sector in Zimbabwe

Experience in communication, documentation and in developing high-quality reports;

A good understanding of the donor world such as USAID, CDC, UNDP, UNFPA, etc

Language Requirements:

Fluency in spoken and written English.

Scope of Price Proposal and Schedule of Payments

The consultancy fee will be determined on a lump-sum basis. The lump-sum amount must be all-inclusive and the contract price must be fixed regardless of changes in the cost components. Payment will be made upon completion of all key deliverables.