Assistant Committees Officer

JOB DESCRIPTION

Applications are invited from suitably qualified and experienced persons to fill in the post of ASSISTANT COMMITTEES OFFICER (Grade 11) that have arisen in the Administration Department of The Karoi Town Council.

Qualifications and attributes

• Social Science Degree, Communication or equivalent
• A minimum of two (2) years’ experience in minute taking and general office administration
• Knowledge of governance systems and processes
• Experience in preparation and distribution of agendas and minutes of meetings
• Good communication skills
• Computer literacy
• Ability to work under pressure
• Ability to maintain utmost confidentiality

Duties and Responsibilities

• Smooth administration of Committees’ work, and knowledge of general administration of the Committees Section
• Preparing agendas, minutes, and schedules of meetings for main Council and Committees
• Capturing of minutes of main Council meetings and distributing the minutes according to agreed protocol
• Keeping records of minutes and other relevant reports
• Preparing and ensuring updates of Council Standing Orders and Code of Ethics for Councillors
• Updating the Council Resolution report
• Ensuring availability of relevant Acts during main Council and Committee meetings
• Preparing the Chamber for meetings
• Coordination of programs for Councillors outside Committee meetings
• Any other duties as assigned by the Client Liaison & Committees Officer