ADMINISTRATION OFFICER – REGION 1 x 2; REGION 2; REGION 3 & FORBES X 2 - LEVEL 9 (5 POSTS)

Duties and Responsibilities

 Consolidate and recommend the Authority’s fleet and other assets requirements annually

 Manage vehicle, security, maintenance, insurance and any other administration contracts annually

 Ensure equitable distribution and optimal utilization of assets within the Authority.

 Monitor re-order and the economic order levels for stocks

 Monitor repairs and maintenance of assets and estates

 Make recommendations for assets disposals in line with the Public Procurement & Disposal of Public Assets Act (CAP 22: 23)  Management of the assets register and ensures constant updates thereof

 Procurement of goods and services in line with the Public Procurement & Disposal of Public Assets Act (CAP 22:23) and procedures

 Negotiate service level agreements with suppliers of goods and services ad hoc.

 Ensure that stock counts are done in line with the procedures

 Supervise the distribution of stock items to end users

 Supervise the receipt of goods into stores and ensures adherence to the receipt procedures

 Inspect authority’s vehicles, assets, land and immovable properties and ensures they are in good condition

 Any other duties as may be assigned.

12 Job Skills and Competencies

 Ability to work under immense pressure and beyond stipulated hours.

 Knowledge of SAP and Microsoft Packages.

 Good organizational, people and time management skills.

 Good communication and strong interpersonal skills.

 A team player who is innovative and analytical Qualifications and Experience

 A degree in Business Studies/Business Administration/Logistics or equivalent.

 Masters’ degree in Business Administration or equivalent is an added advantage.

 Knowledge of Estates, Assets, Stores, Procurement and Fleet Management is a distinct advantage.

 Knowledge of SAP is an advantage.

 At least 5 years’ relevant experience in Administration

 Clean class 4 driver’s license.