Accounts Assistant

JOB DESCRIPTION

The organisation seeks to recruit an Accounts Assistant who will provide accounting and financial services necessary for the continued operations of the organization and will take care of all the important accounting functions of the organization ensuring that transactions are correctly captured in the most efficient manner and that day-to-day accounting is effectively and efficiently carried out to support the various programs. The post holder ensures that the projects are audit ready at all times The Accounts Assistant reports directly to Finance and Administration Manager. The position collaborates closely with other positions to ensure application and adherence to organisation policies and donor regulations policies and contractual obligations.

Job description

The Accounts Assistant will be responsible for:

• Processing all payments;
• Preparing the payroll in consultation with relevant officers;
• Preparing monthly, quarterly and mid- year donor financial reports for submission to the donor;
• Preparing and facilitating donor verification exercises;
• Assisting with the preparation and coordination of internal and external audits;
• Participating in the budget preparation exercises;
• Assisting in preparing and monitoring of donor monthly burn rates reports for various programs to ensure that the budget lines are not exceeded or under spent;
• Preparing bank reconciliations on a monthly basis;
• Maintain account payable accounts on a monthly basis;
• Assist in the preparation of annual budgets and budgetary control reports for donors;
• Posting of project expenditures on time, with quality into Pastel Evolution;
• Regular field visits to all project areas to verify that resources are used optimally;
• Coordinate and facilitate the audit of grants as per the contractual agreements;
• Perform any other related duties as assigned.

Qualifications & experience

Candidates must have the following:

• Degree in Accounting or its equivalent;
• Relevant professional qualification(s) such as CIS, ACCA or CIMA or progress towards completion;
• Proven work experience as an Accounts Assistant or equivalent in an NGO;
• Solid knowledge of financial and accounting procedures;
• Working knowledge of Pastel Evolution accounting package;
• Excellent computer skills;
• Excellent communication and interpersonal skills;
• Excellent analytical and numerical skills,
• High-level attention to detail and accuracy,
• Ability to work independently meet deadlines and be a team player;
• At least 2 years of relevant working experience in an NGO environment;
• Working with and knowledge of USAID, EU, UNDP grants is an added advantage.
• Ability to work under pressure and with minimum supervision.