3 x Deputy Director - Procurement

JOB DESCRIPTION

Applications are invited from suitably qualified and experienced candidates to fill the posts of Deputy Director Procurement (x 3 posts) which have fallen vacant within the Ministry of Heath & Child Care.

REPORTS TO: Chief Medical Officer Director Procurement

GRADE: E5(1)

STATION: Head Office (Ministry of Health and Child Care), Sally Mugabe Central Hospital & Mpilo Central Hospital

DUTIES AND RESPONSIBILITIES

• Supervise the processing of purchase requisitions/orders in line with Government of Zimbabwe laws and Ministry of Health and Child Care (MoHCC) policies and procedures
• Consolidating of annual MoHCC procurement plans and working closely with the directorate for performance monitoring and evaluation for their inputs.
• Identifying and recommending potential suppliers both National and International for High value goods in consultation with PRAZ.
• Supervising the preparation of bidding documents in compliance with the prevailing procurement laws.
• Conducting regular supper performance evaluations to ensure they meet required standards
• Establishing and negotiating contract terms and conditions and maintaining supplier relationships.
• Recommend policies to the legislative body regarding the procurement of goods supplies and services,
• Sitting in the Evaluation Committee of high value goods or services
• Coordinating reporting by PMUs on a monthly basis of their procurement activities
• Supervise the preparation of procurement database of all procurements within MoHCC in line with PRAZ requirements.
• Assist in development of specifications for equipment, materials and services lo be purchased.
• Assist in contract management.
• Participating in the formulation of the Ministry’s procurement strategies
• Producing relevant procurement reports, on quarterly, bi-annual and annually.
• Negotiating with suppliers for favorable payment terms and delivery periods.
• Delegate authority and assign work to subordinate staff commensurate with their qualifications and existing workload.
• Establish and supervise a contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of the contract.
• Problem solving skills and implementing effective solutions
• Comprehensive skill in researching and preparing highly complex specifications, solicitation and contract documents.
•  Ability to develop effective and cooperative working relationships with key internal and external stakeholders.

QUALIFICATIONS, EXPERIENCE, ATTRIBUTES AND COMPETENCIES

• A degree in Purchasing & Supply Management, HND in Purchasing and Supply Management, Full CIPS or equivalent qualification.
• A Master’s degree in Supply Chain Management of related area will be an added advantage
• A minimum of six years experience as Procurement Officer preferably in the Public Sector with at least 2 years at Principal level.
• Membership of a relevant professional body is a must.
• A thorough understanding of the Public Procurement and Disposal of Public Assets Act and its attendant statutes.
• Ability to write procurement policies and procedures.
• Ability to make sound and good judgment.
• Excellent computer skills including SAP,
• Must be a good team leader,
• Problem-solving skills and implementing effective solutions
• Comprehensive skill in researching and preparing highly complex specifications, solicitation and contract documents.