3 x Administrative Assistant

MAIN PURPOSE OF THE JOB

The Administration Assistant is responsible for all administrative duties in the company, including but not limited to managing inventory, maintaining company records and handling budget and office reporting.

The incumbent reports to the Administration Controller.

DUTIES AND RESPONSIBILITIES

• Creating and maintaining inventory of all ZINARA assets.
• Monitoring the purchasing of new material with attention to budgetary constraints.
• Managing both fixed and movable assets of ZINARA and ensure they are well secured through management and maintenance of the insurance portfolio.
• Managing office supplies, stock and placing orders.
• Overseeing the disposal of redundant resources as prescribed in the ZINARA disposal policy.
• Processing payments of utility bills, to ensure that ZINARA operations are not interrupted.
• Ensuring that premises are maintained in a clean condition and all appliances and systems are in perfect working order.
• Ensuring adherence to Service Level Agreements by suppliers of various services.
• Preparing regular financial and administrative reports.
• Planning and coordinating administrative procedures and systems and devise ways to streamline processes.
• Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.
• Supervising full operation of an administrative department or division.

QUALIFICATIONS AND EXPERIENCE

• 5 O Levels including Maths and English.
• At least Class 1 Artisan Certificate on any of the following fields i.e -Plumbing, Building, Carpentry, Electricals, or any related field
• Degree in Administration, Business studies or equivalent is an added advantage.
• Class 4 driver’s license.