Volunteer – Procurement & Administration
(Job Ref: SOSBYO/20/09/24)
Working location: Bulawayo
Duration: 12 months
About
Established in 1949, SOS Children’s Villages International (CVI) is a dynamic, international social development organization working globally to meet the needs and protect the interests and rights of children without parental care and those who risk losing it.
SOS Children’s Villages Association of Zimbabwe is a member of SOS International – a worldwide children’s social welfare organisation, providing vulnerable children without homes with a family home and educational opportunities and strengthening families to reduce poverty.
The mission of the position:
The mission of this position is to assist the SOS CV Zimbabwe procurement team to ensure procurement and administration services are delivered by set timescales and the procuring function policies.
Position Duties and Responsibilities
• The Volunteer will assist the procurement team to:
• Ensure all supply requests from the Program locations and functions are facilitated efficiently and effectively;
• Ensure that goods and supplies are procured and delivered in line with the specifications stated in the purchase order;
• Assist the procurement team in ensuring all procured items are delivered to the warehouses and proper warehouse documents are issued;
• Facilitate supplier’s payment processes and documentation for audit trails;
• Assist the procurement team in ensuring all procurement and supply requirements are procured and delivered under timescales set and agreed upon with the requesting departments/projects.
• Ensure appropriate documentation, tracking and filing of all procurement activities by following standard procedures and guidelines of SOS CVZ to ensure traceability of all documents and expenses;
• Establish and maintain excellent communication links between the Program Location and the National Office to ensure appropriate and regular information flow on all requests received as well as to ensure that the requester gets the right items, at the right time and at the right place;
• Assist in supplier selection according to the agreed criteria by supporting the procurement team;
• Assist in developing and updating the Project Procurement plan/ Tracker and maintain it as a live document for consultation with program locations;
Qualifications and competencies
• Recent Graduate with a Bachelor’s degree/ Professional Diploma in Purchasing & Supply Management, Business Administration, Logistics and Supply Chain looking for graduate Internship placement;
• At least 6 months of experience working in supplies, procurement, logistics co-ordination and Administrative support functions;
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel); Good interpersonal skills;
• Good verbal and written communication skills Purchasing, negotiation and planning skills (e.g. inquiry/negotiation/ e-commerce, PO issuing, commercial agreements/contracts, work planning etc.);
• Ability to multitask, prioritize, and manage time efficiently; Proven experience working in a team
How to Apply
If you believe you are the right candidate for any of the above positions, please send your detailed curriculum vitae (CV), and copies of academic certificates.
All applications should be submitted no later than 26 September 2024.
Late applications that do not have a CV or certificates attached will be disqualified. Only shortlisted candidates will be contacted. E-mail applications should bear the position being applied to in the email’s subject line.
Applications including at least three traceable referees should be sent to: Resourcing.SOS@sos-zimbabwe.org