Non Academic Posts Available At Gwanda State University

Non Academic Posts Available At Gwanda State University

Applications are invited from suitably qualified and experienced candidates for the
following posts:
Gwanda State University is an equal opportunities employer. Female candidates
and differently abled people are encouraged to apply.

1. VICE-CHANCELLOR’S OFFICE

1.1. Executive Assistant to the Vice-Chancellor (1 Post)

Qualifications

A Bachelor’s Degree in Office Management/Administration/Human
Resources.
 Five (5) Ordinary Level Passes including English Language.
 A Higher National Diploma in Office Management (HEXCO) and at least five
(5) years post qualification experience or;
 A National Diploma in Secretarial Studies (HEXCO) and at least seven (7)
years post qualification experience.

Qualities

Advanced computer skills including Microsoft Word, Excel, Power Point and
Publisher.
Able to work under pressure with minimum supervision.
 Excellent interpersonal and communication skills.
Good organisational skills, be able to plan, manage and co-ordinate the Vice-
Chancellor’s diary.
 Ability to handle confidential matters.
Reliability, loyalty and dedication are essential qualities.
Excellent attention to detail, including proof reading skills and the ability to
maintain a high level of accuracy.
Be of mature disposition.

Duties and Responsibilities

 Acts as first point of contact for the Vice Chancellor’s Office and manages
communication, including highly confidential information.
Produces quality reports, presentations, letters and memoranda.
 Manages the Vice Chancellor’s itinerary.
Collates relevant papers and documents in preparation for scheduled briefings
and meetings.
Manages mail by ensuring that all official correspondence is screened and
directed to relevant offices for actioning.
Assists in the organisation of major University events.
Carries out any other duties as assigned.

1.2 INTERNAL AUDIT SECTION

1.2.1 Assistant Internal Auditor (1 Post)

Qualifications

Bachelor’s degree in one of the following Auditing/Accounting/Finance.
Five (5) Ordinary Level Passes including English Language and Mathematics.
At least one (1) year post qualification experience in an auditing and
accounting environment.

Skills and Competencies:

Take responsibility and accountability for completion of tasks.
Have excellent planning and organizing skills.
Strong presentation, analytical, communication and interpersonal skills.
Professionalism and strong work ethic
 Knowledge of internal auditing, internal controls and risk management.

Duties

Assisting with the development of annual audit plans for review by the
Internal Audit Manager.
Planning audit engagements.
Conducting independent verification of all accounting and asset records.
Preparing working papers and reporting audit findings.
Distributing reports and ascertaining that appropriate action is taken on
reported audit findings.
Filing working papers and audit reports.
Reviewing and evaluating internal control systems and making
recommendation
Gathering audit evidence
Carrying out special investigations/reviews as and when assigned.

1.2.2. Assistant Risk Officer (1 Post)

Qualifications

Higher National Diploma in any of the following: Banking and Finance/Risk
Management/Insurance and Risk Management.
Five (5) Ordinary Level Passes including English Language and Mathematics.
Must have a high level of written and oral communication skills as well as
strong knowledge of business processes.
Strong analytical skills and ability to effectively prioritise and coordinate
multiple tasks simultaneously
Strong ability to work effectively in a team and to communicate verbally and
in writing with both external and internal customers.
Ability to work independently to produce desired results.
At least (one) 1 year experience in risk management position.

Duties

The Assistant Risk Officer is responsible for conducting risk management
operations of the University, to include the integration of risk concepts into
strategic planning, and risk identification and mitigation activities:
Undertake a comprehensive risk assessment for all University departments.
Champion the compilation and review of University’s Strategic Risk register.
Supervise the filing of insurance claims, monitor progress and verify that
payments have been done.
Quantify risk limits.
 Recommend plans to mitigate risks
 Liaise with the Safety Officer on all issues pertaining to risk inherent in
Occupational Health and Safety.
Monitor the progress of risk mitigation activities.
Compile quarterly risk management reports
 Communicate to key stakeholders regarding the risk profile of the University.
Evaluate and monitor risk management strategies identified within the
organisation.
Maintain and update accidents register.

1.3 AGRO INNOVATION PARK

1.3.1 Tractor Driver (1Post)

Qualifications

The applicant must have a class 2, 4 or 5 driver’s license.
Class five driving license/ tractor driving permit/certificate will be an added
advantage.
At least three (3) years tractor driving experience in a farm environment.
Extensive knowledge on tractor operation and other farming equipment.
The ability to carry out duties unsupervised, in harsh weather conditions and
during irregular hours when required.
The ability to identify and react appropriately to hazards.

Duties

Driving tractors to draw implements, move materials, trailers, pull out objects
embedded in ground or load heavy material and equipment.
Operating tractors safely and efficiently.
Reporting any faults or concerns to the farm management.
Ensuring tractors are kept clean, tidy and in good working condition even
when not in operation.
Ensure tractors are given regular or day to day maintenance checks for oil,
water, battery, brakes, tyres and tractor repairs are carried out properly.
Logging trips, fuel consumption and oil changes.
Carrying out any other duties as assigned by the management.

1.4. QUALITY ASSURANCE DEPARTMENT

1.4.1 Quality Assurance Analyst (1 Post)

Under the general direction of the Quality Assurance Director, the Quality Assurance
Analyst will collaborate on the design of research and conduct statistical analysis
related to a wide-range of academic and non-academic institutional data for quality
assurance and enhancement purposes and will report findings and provide information
to academic and executive leadership regarding results and outcomes.

Qualifications

Holder of a Master’s degree in Operations Research and Statistics, Statistics,
Data Mining, Data Analytics or Mathematics and \ with Statistics.
Holder of a Bachelor’s degree in Operations Research and Statistics, Statistics,
Data Mining, Data Analytics or Mathematics and \ with Statistics.
Five (5) Ordinary Level Passes including English Language and Mathematics.

Experience and Qualities

Two (2) years post qualification experience in research data/analysis.
Working experience at a Higher Education institution will be an advantage.
 Knowledge of the Education 5.0 model.
Experience in using statistical software, such as: SPSS, SAS, or other
statistical software to include Open Source software.
Appreciation of Higher Education quality assurance systems.
Proven ability to work with various databases to query, extract and analyse
data preferred.
Demonstrated ability to write academic reports and other technical documents
including summary information, as well as high-level interpretations and
conclusions.
Excellent oral and written communication skills.
Strong analytical and problem-solving skills.

Duties

Lead the design, collection and analysis of academic and non-academic
datasets connected to quality assurance surveys and evaluations to ensure
effective evaluation and formulation of quality enhancement plans.
Develop models for analysis of historical trends and projection of future
trends.
Conduct in-depth statistical analyses of quality assurance data across the
Education 5.0 model pillars.
Interact with executive leadership, academic faculty, professionals and staff to
determine quality assurance and enhancement research project goals and
needs; review outcomes and develop reports to ensure all projects are fully and
successfully completed.
Schedule, plan, coordinate and review project activities related to institutional
research, academic and organisational data for quality assurance and
enhancement.
Develop and produce written and oral presentations for campus and
University administration and external agencies.
Responsible for the gathering, maintenance, compilation, analysis and
reporting on institutional data for quality assurance and enhancement.
Gather and analyse similar data for peer and other external institutions for
comparative and benchmark analyses.
Lead the design and implementation of data management and quality control
procedures, including technical manuals to support cross-training within
department and across the University.
Keep pace with the evolution of statistical analyses and software applications.
Lead knowledge transfer via cross-training within department.
Serve as a resource to other members of the department and across the
University, including training, mentoring and quality control

1.5. DEPARTMENT OF PHYSICAL PLANNING, WORKS AND ESTATES

1.5.1 Quantity Surveying Technician (1 Post)

Qualifications

Minimum of a Higher National Diploma (HND) qualification in Quantity
Surveying.
Possession of a Certificate in Project Management is an added advantage.

Experience and Qualities

Minimum of three (3) years post qualification experience.
A team player.
Ability to use Microsoft Office Package and Quantity Surveying software.
Knowledge of the Tendering Process.
Able to work under minimum supervision.
Ability to read construction drawings.

Duties

Attends meetings with various University Departments/Units to document
requirements for projects in order to prepare project scopes and/or bills of
quantities as required.
Measuring construction works for University infrastructural projects.
Assists in the Technical Evaluation of tenders.
Preparing projects cost estimates and material schedules.
Preparing of projects cost variation schedules and project cost
reconciliations.
Advising on project cost cutting measures.
Liaise with the Department’s Clerk of Works on project sites to obtain
relevant information on ongoing and completed construction works.

1.5.2 Driver (2 Posts)

Qualifications

Five (5) Ordinary Level passes including English Language.
Valid Clean Class 1 driver’s licence.
Valid Defensive Driving Certificate a must.

Experience and Qualities

At least two (2) years post qualification experience.
Good communication and interpersonal skills.
Observant and thorough.
Problem solver.
Physical dexterity
Extensive knowledge of the operating area.
Excellent organisational and time management skills.

Duties

Transporting employees, students and materials to various destinations.
Carrying out vehicle maintenance checks and cleaning.
Collecting office purchases or other administrative needs.
Interacting with clients and suppliers in a professional conduct.
Maintaining an organised travel schedule.
Ensuring that vehicles have sufficient fuel and are always ready for use.
Arranging for vehicle repairs when necessary.
Updating monthly mileage records.

1.6 STUDENT AFFAIRS DIVISION

1.6.1 Counsellor (1 Post)

Qualifications

Five (5) Ordinary Level Passes including English Language.
Bachelor’s degree in Counselling/Psychology/Social Work.
Master’s degree in Counselling/Psychology/Social Work will be an added
advantage.
Registration and current practising certificate with the Allied Health
Practitioners Council of Zimbabwe is a must.

Duties

Providing counselling and advisory services to students and staff.
Managing and maintaining proper records for all the counselling sessions held
for future reference and audit purposes.
Preparing budgets for the Counselling and Advisory Services Department.
Presenting reports in Student Affairs meetings.

7 2. REGISTRAR’S DEPARTMENT

2.1 Senior Assistant Registrar, Human Resources (1 Post)

Qualifications

- An Honours Degree in Human Resources Management.
- Possession of a Masters Degree in Human Resources Management.
- An IPMZ Diploma is an added advantage.
- At least five (5) years post qualification working experience at Administrative
  level.
- Working knowledge of the Labour Act and related statutes and regulations.

Duties

 Plans and facilitates recruitment, performance management, employee
relations, disciplinary procedures, terminations, employee reward,
compensation and benefits system, ensuring that these comply with the
University’s policies.
Recommends and executes human resources policies, procedures, initiatives
and systems that comply with the University’s Strategic Plan and the
legislative requirements.
Develops tools to ensure legal obligations relating to human resources are
maintained and updated timeously.
Conducts instruction for staff members about administrative and human
resources procedures and resolves and answers human resources related
issues.
Ensures proper staffing plan is in place and job descriptions for current or new
positions are updated and recorded appropriately.
Maintains an up to date and efficient human resources information and record
keeping system and prepares report as may be required by the Registrar.
Manages human resources audits and liaises with auditors.
Supervises and coaches human resources staff.
Provides data input for processing of employee salaries and benefits.

Skills and attributes

Good organisational skills, time management, problem solving and decision
making aptitude.
Good communication, interpersonal skills and ability to form working
relationships with people at all levels.
High level of ethics and reliability; and commitment to confidentiality.
Flexible and creative approach; keen to take initiative where appropriate.
Good computer skills, including familiarity with Microsoft Word and Excel.
Knowledge of University systems of operation.
Hands on knowledge of payroll systems.

2.2 Receptionist (1 Post)

Qualifications

A minimum of a National Diploma in Secretarial Studies (HEXCO).
Five (5) Ordinary Level Passes including English Language.

Experience and Qualities

A minimum of two (2) years relevant post qualification experience in a similar
position.
Computer literacy is a must.
Able to work under pressure with minimum supervision.
Excellent interpersonal and communication skills.
Good organisational skills.
Ability to handle confidential matters.

Duties

Manning the University reception.
Ensuring that the reception area is kept clean at all times.
Providing secretarial services as required.

3. BURSAR’S DEPARTMENT

3.1. Principal Accountant, Planning and Budgetary Control (1 Post)

Qualifications

Five (5) Ordinary Level Passes including Mathematics and English Language
Bachelor of Commerce Honours Degree in Accounting/Finance /Banking.
A relevant Master’s Degree is an added advantage.
A professional qualification in Accounting is an added advantage.
At least two (2) years experience as an Assistant Accountant.
Experience in Pastel and Paywell packages would be a distinct advantage.

Duties

Preparation of annual and three year rolling budgets to meet deadlines in line
with the strategic planning objectives of the university and to meet deadlines
for submission to parent Ministry.
Provide budgetary advice to faculties and departments on Budget performance
and ensure adherence to budgeted expenditure, to also include monitoring
departmental expenditure and commitment registers.
Preparation of budgetary performance reports, management accounts, variance
analysis reports as well as costing reports.
Overseeing payroll processing.
Costing of individual programmes and processes.
Preparation of year-end audit schedule.

3.2 Accounting Assistant (2 Posts)

Qualifications

A national Diploma in Accounting
At least one year relevant experience
Working knowledge of Sage Evolution a distinct advantage
Five (5) Ordinary Level passes including English Language and Mathematics

9. Duties

Receipting of proceeds from students and updating student records on Sage.
Reconciling cash and receipts for banking.
Reconciling of student direct deposits with bank statements.
Reconciling project proceeds with bank statements daily.
Maintenance of student debtors’ ledger.
Performing bank and suppliers reconciliations.
Maintaining petty cash records.
Fuel Management.
Posting payment vouchers on Sage.

Conditions of Service

Medical Aid, Leave and Pension Benefits are offered. The information on salary and other
benefits will be made available to the short-listed candidates.

Applications
Soft copies in a single continuous PDF file of each of the following: application letter,
certified copies of educational and professional certificates, national identity card, birth
certificate and curriculum vitae giving full personal particulars including full name, place and
date of birth, qualifications and previous employment and experience, present salary, date of
availability, telephone number, email address, names and addresses of three referees
including email addresses should be sent to human.resources@gsu.ac.zw or hand delivered
to:

Acting Senior Assistant Registrar
Human Resources Section
Gwanda State University
Epoch Mine Campus
P O Box 30
Filabusi
The closing date for the receipt of applications is Friday, 16 June 2023. Only shortlisted
candidates will be contacted.

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