MIDLANDS STATE UNIVERSITY
STAFF VACANCY ANNOUNCEMENT
Applications are invited from suitably qualified and experienced individuals for the following positions:
REGISTRY DEPARTMENT
JOB TITLE: SECRETARY
Qualifications and Experience:
- A minimum of 5 ‘O’ levels, including English Language.
- A first degree in Office Management, Administration, Business Management, or a related field.
- A qualification in secretarial studies from a reputable institution will be an added advantage.
- At least one (1) year of relevant work experience in a similar role.
Skills and Competencies:
- Excellent oral and written communication skills.
- Strong interpersonal skills.
- Well-developed planning and organizing capabilities.
- Proficient in MS Word and MS Excel.
Duties and Responsibilities:
- Welcoming and screening visitors, assisting them as needed.
- Managing correspondence and telephone calls on behalf of the Head of Department, prioritizing and responding to enquiries via letter, phone, or email, and directing them as appropriate.
- Managing diaries and scheduling appointments.
- Handling incoming and outgoing mail and directing it to the relevant departments.
- Preparing meeting documents and files.
- Drafting correspondence and reports using various software applications such as word processors, spreadsheets, databases, and graphic design programs.
- Maintaining records, including filing, retrieving, storing, compiling, coding, and updating files as necessary.
- Ordering and managing office supplies and ensuring office equipment is operational.
- Monitoring departmental monthly expenditures.
- Coordinating travel arrangements for meetings, conferences, seminars, and workshops.
- Assisting in organizing special projects, events, and office activities.
- Providing refreshments (e.g., tea) as needed.
- Photocopying and printing documents for the office.
- Performing any other duties assigned from time to time.
APPLICATIONS:
Interested candidates are required to submit their applications with the following documents:
- Application letter.
- Certified copies of academic certificates.
- A detailed curriculum vitae, which includes personal information (name, place and date of birth), work experience, current salary, availability, and contact details (including telephone number(s) and email addresses of three referees).
Submit applications to:
The Deputy Registrar (Human Resource)
Midlands State University
Email: vacancies@staff.msu.ac.zw
Application Instructions:
- Application documents must be submitted in a single scanned PDF format.
- Please clearly state the post being applied for in the subject line of the email.
- Midlands State University promotes equal opportunity employment. Female candidates are strongly encouraged to apply to support gender parity.
- Applications will be reviewed on a rolling basis, and the advert will remain active until the vacancy is filled.
- Only shortlisted candidates will be contacted.
Midlands State University – Where Opportunity Meets Excellence!