Request for Quotation: Supply of Motorbikes and Equipment for CNFA Zimbabwe

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Job Opportunities At Cultivation New Frontiers In Agriculture

Procurement Solicitation – General Information

Solicitation Number: ZW-GDA-PROC-FO-RFQ-008
Solicitation Type: Request for Quotations (RFQ)
Procurement Description: Supply of four motorbikes with the following specifications:

  • On/off-road motorcycles suitable for travel to smallholder farms in sandy conditions such as in Binga.
  • Minimum specifications: 150cc engine displacement, 9.00/8500 max power output, 10.0/7500 max torque.
  • Fully assembled.
  • Includes rider helmets, suits, and shoes.
  • The spare parts kit includes 3x front and rear sprockets, 3x chains, a set of front and rear shock absorbers, a set of front and rear tyres, and a battery.

Note: CNFA is eligible for duty-free imports.

Place of Performance: Harare, Zimbabwe
Contracting Party: CNFA, for the United States Agency for International Development (USAID), under the NTFP GDA Cooperative Agreement 72061323CA00009.
Release Date: September 12, 2024
Offer Validity: Offers must remain valid for 30 days after the offer deadline.

Point of Contact for Questions and Offers:

Questions Deadline: September 18, 2024
Offer Deadline: September 20, 2024

  • Offers must be submitted via email, referencing the Solicitation Number.

Terms and Conditions: The resultant award will be subject to CNFA’s standard Terms and Conditions as stipulated in Section 6.

Scope of Procurement

  1. Introduction: CNFA is seeking to procure four motorbikes to support its agricultural initiatives in Zimbabwe under the USAID-funded Feed the Future NTFP GDA project. These motorbikes will facilitate travel to rural areas such as Binga for project staff working with smallholder farmers.
  2. Technical Specifications:
    • Item: On/off-road motorcycle
    • Specifications:
      • 150cc engine displacement, 9.00/8500 max power output, 10.0/7500 max torque.
      • Fully assembled.
      • Rider helmets, suits, and shoes included.
      • Spare parts kit provided (sprockets, chains, shock absorbers, tyres, battery).
    • Quantity: 4 motorbikes.
  3. Delivery Time: Offerors must deliver items within two weeks of the Purchase Order signature if the stock is locally available, or up to six weeks if imported.
  4. Warranty: Offerors must provide a minimum of six months warranty for the items.
  5. Payment Terms: Post-payment is strongly preferred.

Evaluation Methodology and Criteria

CNFA will award based on the Lowest Price Technically Acceptable (LPTA) methodology. Offers must adhere to the following:

  • Adherence to Minimum Technical Specifications: Motorbikes must meet the specifications outlined in Section 2.
  • Delivery Capacity: Offerors must be able to deliver within 2-6 weeks of the Purchase Order signature.
  • Warranty and After Sales Support: Offerors must offer a 6-month warranty and provide pre-delivery inspection and maintenance support across Zimbabwe.

Offer Format Instructions

Offers must include:

  • Offeror’s Name
  • Solicitation Number
  • Completed Offer Template (Annex 1)
  • Business License
  • References: Three contacts from organizations/individuals for whom the offeror has performed similar work.

CNFA Terms and Conditions

  1. Ethical and Business Conduct: CNFA strictly prohibits fraud, collusion, bribery, and kickbacks. Any violations will result in disqualification and may be reported to CNFA’s Client and relevant authorities.
  2. Standard Terms: Payment will be made 30 days after receipt and acceptance of deliverables. CNFA reserves the right to cancel or modify the solicitation, reject any offers, or negotiate with offerors for the best and final offer.

Disclaimers

  • CNFA reserves the right to reject or accept any offers, issue amendments, or split the award among suppliers if in the best interest of the project. This is a solicitation only and does not obligate CNFA or its partners to award or cover any costs incurred by offerors during proposal preparation.